Board portals are highly efficient solutions to streamline meetings and help directors focus on governance. But selecting the best one requires careful consideration. You must ensure that it meets all the crucial requirements, including security as well as meeting management and collaboration.
It is essential to gain the support of your board members to ensure a successful implementation. Start by engaging stakeholders–board members as well as executives and IT personnel early on in the process to discuss the benefits of a paperless boardroom and to respond to any objections or concerns. Then, schedule small groups to test the website to ensure it is simple to use.
Once it’s implemented, the board portal will reduce time for all users, including directors, chairpersons and company secretaries. This frees up their time to spend on preparing for, organising, and running effective meetings. It can also improve decision-making and increase the effectiveness of follow-up activities. It will also help to achieve ESG goals by eliminating paper and cutting carbon footprints.
A good portal for boards consolidates documents in one central location and makes them easier to locate and access. The portal for board members will allow directors to collaborate and add annotations to documents. This will allow better preparation for meetings and helps to prevent sensitive information from getting lost in email chains. It will provide an online dashboard that lists the upcoming meetings as well as other preparation items, ensuring your board is always updated with the latest information on hand. It should also include a task management system in order to keep on top of all tasks assigned.
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